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How to Archive Folders in Outlook to Free Up Space | Small Business – replace.me
Read the many advantages of how to archive in Microsoft Outlookor scroll down straight away to start your email archiving process. Note: archiving instructions in this article apply to all versions of Microsoft Outlook, except where stated. The only difference is how to access the auto-archiving settings dialog. Otherwise, the instructions are identical across MS Outlook versionsand It is best if email archiving in Outlook is set up automatically, instead of remembering to do it periodically.
The archiving process is not mandatory, but it is crucial to maintain optimal speeds in Outlook The larger your Outlook account, the more it slows down. Many of our email customers find it helpful to archive freee very large accounts, and when they have many emails that are months, or years old, that are no longer needed.
It is important to keep in mind that when you archive emails, you are removing them from your email server. They can be burned to a CD, placed on a flash stick, or any type of memory device microeoft can accommodate the size of the file.
Select the File tab как сообщается здесь the main menu bar and click Options. Step 2: Select the Advanced tab from the left column.
Then click the button AutoArchive Settings… the 5th button продолжить чтение the top, on the right side. Our example shows every 14 days. Вот ссылка whatever value is most appropriate for the size of your email account.
Prompt before Auto Archive runs: This feature is useful because it gives you the option to cancel this particular Auto Archiving process. Delete Expired Items: This feature only applies to emails that are defined to expire on a specific date. See the end of this article for an explanation of the difference between expired and older emails. Archive or delete old items: If this check box is selected, then emails older than the time specified in Clean out items older than will be archived or deleted.
The remaining options are useful. You can choose to permanently delete older Outlook emails or add them to the archive on нажмите для деталей hard disk. Once an email is deleted, it is removed from both the server and your local machine, and can not be read again.
However, if an email is archived, it is still accessible through the archive folder. Permanently delete old items: Selecting this option will permanently remove your older emails from both the server and your local hard drive. Move old items to: Selecting this option will archive your emails locally on your hard drive.
You can use the default archiving folder, or press the Browse button to choose another location. An expired officf is an email that specified a date expiry time when it was created or sent. This might be useful for emails sent concerning a discount or offer that is only valid for a limited time. To recover deleted emails in Outlookselect the folder, then click то, download microsoft office 2013 myegy free download это the Folder tab on the Ribbon and click Recover Deleted Items.
When you have ofifce the emails, click the Recover icon. To enable it, follow these steps:. You can backup your Outlook emails in a.
To create a backup of your emails, follow these steps:. You can use that file to import your email, contacts, and calendar items to Outlook. Besides emails, Outlook makes it easy to backup your ocfice folder.
You can then use the exported file to import your contacts into Outlook or another email program. Need further assistance setting up Microsoft Outlook email? Well, there you have it. Email archiving in Microsoft Outlookplus some other tips to improve the organization microsoft office outlook 2010 archive folders free ofice of Outlook email. We hope you now have a more organized inbox and performance has improved.
Step 3: Applying the Auto-Archiving Settings. More Outlook Archiving Options The remaining options are useful. Choose the Customize Ribbon option. Click the New Group button. In the Microsoft office outlook 2010 archive folders free commands menu, select All Commands. Scroll down and press http://replace.me/16576.txt Recover Deleted Items option. Hit the OK button. Microsoft office outlook 2010 archive folders free new group, along with officr Recover Deleted Items icon, will be visible in the Folder tab on all folders.
To create a backup of your emails, follow these steps: Click on the File tab in the Outlook client. In the Export section, click the Export button. Choose Outlook Data Xrchive. Select the email account you want to export and check the box next to Include subfolders. Select where you want to save the Outlook Data File. Enter a file name for your backup and microsoft office outlook 2010 archive folders free OK.
Press the Finish button. Select Options. Select the Export to a File option and then click Next. On the next screen, under the Select folder to export from: choose the Contacts folder you want to export. Click Next. Select the location where you want to save it. Microsoft office outlook 2010 archive folders free the name for the backup file and hit OK.
Click the Next button and then click Finish.
Microsoft office outlook 2010 archive folders free
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Microsoft office outlook 2010 archive folders free
Click the “File” menu in Outlook. Use the Cleanup Tools Menu.